LightSpeed & WooCommerce - Creating New Products and Updating Existing Products (Inventory & Price)

Now that you have connected your LightSpeed to Woocommerce below you’ll see the criteria to create a new product, update an existing product and price.

After you have configured your Actions, only add one Action into each Task. There are instances when you can add two Actions or more into a Task, when instructed for orders. In this current release, if the first Action has no data to process the second and third Actions in the same Task will then be ignored.

Criteria to Create a New Product in WooCommerce from LightSpeed

1. Create Simple Products & Update Price (Send Standard Action)

  • Item SKU has been updated with new database time stamp in POS.
  • Item has SKU in LightSpeed
  • Item has a Weight in LightSpeed (not required)
  • Item marked in LightSpeed for List Item on Sale on Web Store
  • Item is Active in LightSpeed
  • Item has a Product Name in LightSpeed
  • Item has Inventory Value (Zero or higher) in LightSpeed
  • Item has Price Value (Zero or higher) in LightSpeed
  • Item has a Category in LightSpeed
  • Product Description in LightSpeed (not required)

LightSpeed Web Store Module - It’s Free! file Click for more information on LightSpeed List Item on Webstore.

2. Create Matrix Products & Update Price (Send Matrix Action)

  • Item SKU has been updated with new database time stamp in POS.
  • Item has LightSpeed SKU
  • Item has a Weight in LightSpeed (not required)
  • Item marked in LightSpeed for List Item on Sale on Web Store
  • Item is Active in LightSpeed
  • Item has a Parent Product Name in LightSpeed
  • Item has Inventory Value (Zero or higher) in LightSpeed
  • Item has Price Value (Zero or higher) in LightSpeed
  • Item has a Category in LightSpeed
  • Item has Parent Product Description in LightSpeed (not required)

Test creating a standard or Matrix product first and then view your Activity Logs. If you see this message Message for target resource failed validation: Woocommerce:products, then follow these steps to resolve.

Criteria to Sync Inventory with Existing Products Run your inventory only Actions to update inventory to WooCommerce after a new product has been created. You will also need to update your inventory time stamp after in order to trigger new inventory updates.

3. Sync inventory only Standard Products Action. (Send Standard Inventory Action)

  • Item has a new time stamp in Lightspeed POS.
  • Item has a SKU in LightSpeed
  • Item is Active in LightSpeed
  • Item marked in LightSpeed for List Item on Sale on Web Store

4. Sync inventory only Matrix Products Action. (Send Matrix Inventory Action)

  • Item has a new Time Stamp in LightSpeed POS.
  • Item has a SKU or Barcode in LightSpeed
  • Item is Active in LightSpeed
  • tem marked in LightSpeed for List Item on Sale on Web Store
  • Item Matrix Parent Name must match POS and WooCommerce.

Note: The time stamp for creating products in LightSpeed is different from the time stamp to update inventory only in LightSpeed. So, running your Send Products Action after a sale in your POS will not update inventory. You will need to RUN your Update Inventory Levels Action in this case.

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